Family-Student Handbook

Greetings, and welcome to Glen Cove Elementary. We are delighted to have you as a student, and we look forward to the coming years being a fantastic learning experience for all of you, both academically and socially.

Volunteers play a vital role in supporting our students by sharing their time, talents, and experience. Review the opportunities to learn how you can get involved and make a difference in our school community.

Parents are invited to come on campus during lunch to be a presence for students. After checking into the office and being assigned to an administrator, parents provide additional adults on campus at lunch to: visit with students, participate in activities, and be visible.

Parents with an hour or more are encouraged to donate that time to the office staff to assist with clerical-type activities that support students and staff.

Parents who can donate an hour or more of time are encouraged to check the list and choose a project to complete. Some projects ask parents to offer assistance in the classroom with projects or labs. All work supports students and staff.

The Glen Cove PTA works hard to provide support for activities at Glen Cove. This is made possible through the funds raised to support the work. Parent assistance with fundraisers is always appreciated. Please contact the PTA with any questions or concerns regarding PTA fundraisers.

Parents play a vital role in supporting Glen Cove through the Parent Teacher Association (PTA). Run entirely by volunteers, the PTA helps organize events and provide resources for students. Review the ways you can get involved.

Review the role of the School Site Council (SSC) in guiding Glen Cove’s educational planning and accountability. As required for California K-12 public schools that receive categorical funds, the SSC develops, approves, and monitors the Single Plan for Student Achievement (SPSA).

Review the role of the English Learner Advisory Committee (ELAC) at Glen Cove to understand how it supports English learners and their families. This committee provides guidance on programs, services and school planning to ensure student success.

Interested in volunteering at Glen Cove? Review the following guidelines to learn about requirements, expectations and best practices for supporting our students and school community.

Parents and guardians are always welcome to visit at Glen Cove, but certain guidelines must be followed to ensure a safe and productive environment for students. Review the following school procedures carefully before planning your visit.

Review your child’s emergency card carefully to ensure all information is accurate and up to date. Keeping addresses, phone numbers and emergency contacts current helps us protect your child’s health and safety.

If a student becomes ill at school, a school official will notify the parent/guardian and ask that the student be picked up. Students who are ill should report to the main office or nurse’s office and remain there until they receive permission to leave with an authorized adult or are sent back to class. Parents or their designee should make it a point to pick up their child within a reasonable time frame.

Review the guidelines for students who may need medication during school hours. Parents and guardians must follow district procedures to ensure medications are safely administered at school.

Students injured at school or during a school-sponsored activity must report immediately to the staff member in charge, who will notify the main office or nurse’s office. Proper care will be given, and an accident report will be made and kept on file. Parents will be contacted and advised. Please keep a current daytime phone number on file at school for this purpose.

Review the following state-required health screenings to ensure you know when your child will be tested. These screenings help identify potential concerns early so families can seek timely medical follow-up if needed.

Review the school’s expectations for student conduct to ensure a safe and respectful learning environment. Students are responsible for their behavior on campus, to and from school, and at all school-sponsored events.

Review Glen Cove’s campus rules to help keep our school safe and focused on learning. Please read the guidelines below to understand closed campus policies, off-limits areas and expectations during and after school hours.

Review the district’s sexual harassment policies to understand your rights and responsibilities. These guidelines explain what constitutes sexual harassment and outline how to report concerns immediately to school leadership.

No person shall be subjected to discrimination on the basis of sex, ethnic group identification, race, national origin, religion, color, sexual orientation, or mental or physical disability. Any student making discriminatory and/or derogatory remarks of a racist nature will be subject to suspension.

View districtwide discrimination and racism policies

Review the following expectations to understand the important role of our noon duty personnel. These staff members help ensure Glen Cove remains a safe, respectful and welcoming campus for all students.

Physical searches authorized by the principal or designee may include clothing, book bags, and/or other property belonging to or being used by students. (Education Code 32280–32289, 35160, 35160.1, 48900–48927, 49050–49051, 49330–49334).

Review the guidelines below to understand how incident statements are used in school investigations. Students may be asked to provide a written statement if they witness, experience or are accused of an incident.

Review the hall pass policy to ensure you understand the expectations. Carrying a pass at all times helps maintain safety and accountability during instructional time.

Review Glen Cove’s campus guidelines to help ensure a safe and orderly learning environment. Please take a moment to go over the rules with your student.

Review Glen Cove’s cell phone policy to understand expectations for students on campus. The guidelines outline when phones must be turned off, appropriate use, and what happens if a device is confiscated.

Glen Cove and VCUSD expect all students to follow dress code standards that support a safe and focused learning environment. Review the guidelines to ensure your student is dressed appropriately for school.

Review the Glen Cove dress code to ensure your student is ready for class. Students out of compliance may be required to change clothing or face administrative consequences before returning to class.

Review the attendance policy to ensure your student stays on track. Regular attendance is required by state law, and parents and guardians are responsible for reporting absences.

Review the district’s rules for reporting and clearing student absences to ensure all time away from school is properly documented. In accordance with Administrative Regulation 5113, parents and guardians must follow approved procedures when verifying student absences.

State law defines which student absences may be excused and requires schools to collect documentation for each absence. Review the list to understand which absences qualify as excused and what documentation may be required.

Review the district’s policy on excused absences to understand your student’s academic rights. Students who miss school for an excused absence are entitled to make up assignments and tests for full credit if completed within a reasonable time.

Review the attendance guidelines carefully to understand how absences and tardies are classified. State law requires schools to document reasons for absences, and parents or guardians can review attendance records at any time.

Review the following procedures to understand Glen Cove’s closed campus policy. Following these steps ensures student safety and avoids disciplinary action for leaving school without authorization.

Review Glen Cove’s attendance and truancy guidelines to understand how unverified absences and chronic tardiness affect student records. Staying informed helps parents and students avoid consequences and support a safe learning environment.

Review the district and site attendance policies to help ensure your child’s success. Consistent attendance is essential for learning, safety and long-term achievement.

Review the PE participation requirements to ensure your student stays in compliance. Students are expected to attend PE unless excused by a parent note or doctor’s verification.

Review the school’s tardy and truancy policy to ensure you understand how attendance is recorded and addressed. Regular, on-time attendance is essential for student success and may prevent disciplinary action.

Review the School Attendance Review Team (SART) process to understand how schools and families work together to address attendance and behavior issues early. Review the steps, outcomes and next actions so you know what to expect if a case is referred to a School Attendance Review Board (SARB).

Review the following student rights to ensure you are informed and prepared. Understanding these policies helps protect your voice and participation in the school community.

Help us keep our campus clean and safe for everyone by following lunch and cafeteria expectations. Review the guidelines to make sure you know the rules and privileges that keep our school looking its best.

No class changes will be made during the first three weeks of school, except for administrative purposes. Parents and students who want to change a child’s teacher must first hold a meeting with the child’s current teacher. This meeting is to discuss concerns and allow the teacher the opportunity to address them before a change is requested.

Every student who attends Glen Cove is asked to sign a Computer Use Agreement form with parental consent. Computer use is limited to software and internet access approved by site personnel for school purposes. Misuse of equipment, software or internet access violates the agreement and will result in the withdrawal of technology access. Accessing confidential student records may violate federal or state law and can result in prosecution and/or expulsion from Glen Cove.

To help keep Glen Cove’s campus clean and safe, gum and sunflower seeds are not allowed before, during or after school hours. Students who bring these items may face disciplinary action, such as campus cleanup.

Review the fundraising rules before planning any sales on campus. Students and clubs must receive clearance from school administration, and failure to follow guidelines may result in confiscation of items and disciplinary action.

The school provides nutritious lunches for students following state guidelines. Applications for free or reduced-price lunches are available in the Attendance Office. Students are expected to show respectful, responsible behavior and problem-solving skills in the cafeteria and food line.

Bringing personal sports equipment (including but not limited to basketballs, baseballs, footballs, and soccer balls) on school grounds is prohibited. If seen or used on campus, they will be subject to confiscation, with return only to the student’s parents. Additional consequences may be assigned.

Students may not bring unauthorized visitors onto campus without following school visitor protocol. Younger children, friends and relatives are not allowed. Students are trespassing if on another campus during school hours without permission (Ed Code 13448.5; Penal Code 653G, 628.8).

Review the campus safety guidelines before bringing wheeled items to school. For everyone’s safety, bicycles, skateboards, scooters and similar items have specific rules and restrictions that must be followed.

Only parents and listed guardians may contact students during school hours. Any items being delivered (money, food, clothing, etc.) must be checked into the main office before they can be delivered to the student. Any items given to a student without prior approval may be confiscated and returned at the discretion of the administration.

Glen Cove offers a variety of special education programs designed to assist students with special needs, as determined by an Individualized Education Plan (IEP). For more information, contact the school psychologist at Glen Cove or the VCUSD Special Education Office.

Students should not bring valuables, including electronics or large sums of money, to school. These items are sometimes lost, damaged or stolen, and the school will not investigate claims nor be held responsible. Please contact the office to inquire about any lost and found items. At the end of each month, all unclaimed items will be donated to charity.

Every student has the right to a safe learning environment free from harassment or discrimination. Review the district’s complaint procedures to learn how to report concerns and protect your rights.

Homework helps students build skills through consistent practice, much like other scheduled activities. To support families, the district provides clear guidelines on expectations and flexibility. Review the VCUSD Board Policies regarding homework.

Review the promotion and retention process to understand how student progress is measured and supported. Learn how interventions, support teams and parent involvement help ensure every student has the opportunity to succeed.